College Contract Review Procedure
All contracts and memoranda of understanding (“MOU”) must be approved as to form by the Baruch College Office of Legal Affairs and Labor Relations (“OLALR”) and/or the CUNY Office of General Counsel (“CUNY OGC”). Contracts and MOUs may not be executed until they have been reviewed and approved by OLALR and/or CUNY OGC. Contracts and MOUs may only be executed by an authorized signatory.
CUNY is a New York state entity subject to restrictions on its contracting activities that are not applicable to a private university or company. Some clauses typically found in commercial contracts cannot be accepted by CUNY. CUNY also is required to include certain terms and conditions in all of its contracts with suppliers, vendors, and consultants. The basis of these restrictions and required terms and conditions are laws and regulations of New York State and guidance from the New York State Attorney General (OAG), the New York State Comptroller (OSC), and the New York State Office of General Services (OGS). For more information see Contracting with CUNY.
OLALR, in conjunction with the CUNY OGC, will review, negotiate and advise regarding the proper signatory of all College contracts that are not submitted to the Office of Procurement Services (see below) and are not on contract forms that have been pre-approved by the CUNY OGC. These contracts should be submitted to OLALR, together with a Request for Contract/MOU Review form. In the event that you want to enter into a relationship with an outside entity but do not have a contract, please submit a Request for Contract/MOU Review form to firstname.lastname@example.org with a cc to email@example.com. In the event that you are using a contract form that has been pre-approved by the CUNY OGC, but the other party has requested revisions to the contract, please submit the contract and requested revisions and a Request for Contract/MOU Review form.
Contracts for Goods and Services
All contracts for goods and services, including contracts for “free” goods and services, must go through the procurement process. Please contact the Baruch College Office of Procurement Services for guidance.
Contracts with Related Entities
The Baruch College Fund, the Bernard M. Baruch College Association, the Bernard M. Baruch Auxiliary Enterprises Corporation and the Baruch College Early Learning Center are separately incorporated not-for-profit corporations that have their own policies for contract review and authorized signatories. However, OLALR will assist with the review, negotiation and execution of contracts for these entities. To request assistance from OLALR please contact Sabina Pringle at firstname.lastname@example.org.
Contracts involving Sponsored Research
Contracts involving Sponsored Research should be forwarded to the Office of Sponsored Programs and Research (SPAR) for review by the Research Foundation of CUNY.